09 Apr Recruitment – failing to plan is planning to fail
If you’re expanding your business or replacing an employee this is the blog for you. This blog contains some insights in the pre-employmnet process which, if done right, can save you a whole bunch of stress and money later on.
- Do your research
- Develop a recruitment policy and process
- Reach out for help.
Research, plan, and plan some more!
I can’t emphasise this enough. If you’re not a seasoned recruiter it pays to know the fundamental differences between employees, contractors and volunteers. Each of these groups is different from another and have rights and entitlements that must be applied in the right way.
- Define what you need – is it permanent, fixed term or casual?
- Set the remuneration band.
- Communicate your plans with staff.
- Maintain confidentially in your process – apply the Privacy Act!
- Develop a recruitment process and stick to it – consider things like pre-employment drug testing.
- Plan ahead for an onboarding process.
What do I need?
There are many things you need to get through recruitment smoothly, here is a start:
- Position Description
- Application Form
- Advertisement template
- Interview questions
- Reference Forms
- Letter of Offers
- Employment Agreements
- Induction and Orientation plans
What you shouldn’t do
Some key points include:
- Don’t discriminate against any person, check out this link for information on grounds of discrimination.
- Don’t ask candidates to work in the proposed role as a ‘work trial’ for long periods in the hope that you don’t have to employ them if they’re not what you’re looking for. Refer to the Salad Bowl case for information on this – there is a great risk if you operate like this that you will find you have yourself a new employee.
- Don’t advertise a role that is already held by another employee.
- Don’t call people for reference checking if you don’t have express permission to do so – you will breach your candidates’ privacy.
- Don’t share who has applied for a job and don’t release candidates CV’s, cover letter, application form (and any other information about them) to anyone, unless that person is helping with the recruitment process (including interviewing) or unless you have their express permission.
Optional extras *
- do pre-employment medical testing
- ask a candidate to complete a drug & alcohol test
- conduct interview tests, such as psychometric testing & skills-based testing.
- offer a position conditional on something you have yet to complete or receive i.e., it could be conditional on a sound reference check
- apply for Ministry of Justice checks or Police vetting for candidates.
- employ staff on a 90 day trial period if you have 19 or fewer employees. (You will also need a robust employment agreement to be safe in this area).
* there are some situations where you will be required to complete some of the “optional extra’s” listed above. For example, some industries are required to police vet staff due to other legislation such as the Vulnerable Children Act.
The wow factor
Seek help – the best way of protecting yourself is to be equipped with knowledge.